Outlook Room Reservation

Viewing/Importing a Room's Reservation Calendar

As of January 2021, Computer Science will no longer be using reserve.cs.iastate.edu for room reservations. We have moved to Outlook calendars for room reservations. Here is documentation on how to use Outlook calendars for room reservations

List of Computer Science rooms and their resource name is located at the bottom of this page

Import Room Calendar on Outlook

In order to view a room's scheduled reservations and meetings, you have to import the room's calendar on Outlook.

Office 365 for Windows

1. Open Office 365 for Windows and open the calendar view at the bottom left

2. Right click on "My Calendars" and hover over "Add Calendar" then click "From Room List..."

3. Type in the name of the building then the room number (you may need to type atansff for Atanasoff) then double click the desired room calendar to import

4. Make sure to check the box next to the imported calendar to make it viewable

Office 2019 for Mac

Coming soon (please use OWA in the meantime)

Office Web Access (OWA)

1. Login to Office Web Access (OWA) from https://login.iastate.edu/

2. Open the calendar view

3. Open the side panel (if it's not already visible)

4. Click "Add calendar"

5. Select "From directory"

6. Type the name of the calendar resource (the list of reservable rooms and their names are listed at the bottom of the page)

7. On the left panel, you may now select to view the imported calendar. The calendars events will now be viewable.

Reserving a Room on Outlook

In order to reserve a room for a meeting or an event, you must create an event on your own calendar and add the room location.

Office 365 for Windows

1. Create an event on your personal/other calendar and type in the building name and room number until the room shows up.

2. If it's available, click the room to reserve it when you create the event

3. You should get an email noting the room reservation request was accepted and your event can now be seen on the corresponding room calendar

Office 2019 for Mac

Coming soon (please use OWA in the meantime)

Office Web Access (OWA)

1. Create an event on your calendar

2. In the room field, type in the name of the room (you may use the calendar resource name listed at the bottom of the page if it does not autocorrect to the room)

3. Select the room. If it's available, it will say so. If it's reserved for that time, it will show busy as below.

4. If you have imported the calendar, you can now see the event you made show up on the room's reservation calendar.

List of Computer Science Room Calendars